Bookkeeping

Reliable nonprofit books without adding an in-house position

FFF Advising keeps your day-to-day financial records organized and your monthly reports useful. We work with your team to reconcile accounts, maintain consistent coding and customize QuickBooks reports so you can see where your funds stand and share clear financial information with leadership.

Monthly reconciliations

  • Bank account reconciliations
  • Credit card account reconciliations
  • Review of transfers and clearing accounts
  • Identification of unmatched or duplicate activity

Financial reporting

  • Customized QBO financial statements
  • Statement of financial position
  • Statement of activities
  • Clear presentation of programs and overhead

Transaction records

  • Routine income and expense coding
  • Consistent chart of accounts use
  • Review of bank feed transactions
  • Questions on missing supporting records

Monthly close

  • Review of key account balances
  • Identification of unresolved items
  • Consistent monthly close process
  • Organization of records for year end

Working with your team

  • Coordination with your designated contact
  • Clear requests for missing information
  • Practical explanation of bookkeeping issues
  • Client continues to manage bills and payroll

Separately scoped projects

  • Historical bookkeeping cleanup
  • Chart of accounts restructuring
  • QBO migration and report setup
  • Staff handoff and bookkeeping training

Working together

Built for organizations that manage their own bills and payroll and want dependable books.

Discuss your organization's needs

Accounting

Experienced accounting support without hiring a full-time accountant

FFF Advising helps manage the accounting work that keeps your nonprofit moving. We connect receivables, payables, payroll, reconciliations and grant tracking so your team has dependable records, useful financial statements and an experienced resource for everyday accounting questions.

Accounts receivable

  • Invoice preparation and receivable tracking
  • Monitoring of outstanding balances
  • Recording of receipts and deposits
  • Coordination on collections and follow-up

Accounts payable

  • Bill entry and vendor record maintenance
  • Payment scheduling for client approval
  • Tracking of unpaid bills
  • Coordination on documentation and coding

Payroll administration

  • Routine payroll processing
  • Review of approved payroll changes
  • Payroll entries and reconciliations
  • Coordination with the payroll provider

Grants and restricted funds

  • Tracking of grant income and spending
  • Monitoring of available grant balances
  • Consistent grant and program coding
  • Allocation and reporting scope agreed up front

Close and financial statements

  • Bank and credit card reconciliations
  • Monthly account balance review
  • Customized QBO financial statements
  • Responses to routine accounting questions

Separately scoped projects

  • Historical cleanup and reconstruction
  • Payroll and grant allocation system setup
  • QBO conversion and workflow improvements
  • Preparation of records for outside reviewers

Working together

Built to work alongside your leadership and staff. Payment approvals remain with the organization.

Discuss your organization's needs

Fractional CFO

Nonprofit financial leadership without the cost of a full-time CFO

FFF Advising works alongside Executive Directors, boards, staff and existing bookkeepers to provide the financial leadership and infrastructure nonprofits need to grow responsibly. We connect accounting, grants, payroll, compliance and operations so leadership can see the whole financial picture and make informed decisions.

Financial leadership

  • Budgeting, forecasting and cash-flow planning
  • Monthly financial review and management reporting
  • QuickBooks structure, cleanup and workflow improvement
  • Accounting oversight and coordination with bookkeepers
  • Internal controls, policies and audit readiness
  • Financial strategy and decision support

Compliance & infrastructure

  • Form 990 and nonprofit tax filing support
  • State charitable registrations and renewals
  • State licensing and business renewals
  • Federal, state and local reporting coordination
  • Compliance calendars, policies and documentation
  • Systems development for organizational growth

Grants & contracts

  • Grant budgets, tracking and restricted-fund accounting
  • Grant compliance and allowable-cost review
  • Contract and award financial review
  • Reporting, reimbursements and budget modifications
  • Fiscal sponsorship accounting and documentation
  • Program and funding-source allocation systems

Executive & board support

  • Board-ready financial statements and dashboards
  • Board and finance committee presentations
  • Annual budget presentations
  • Executive Director financial coaching
  • Scenario planning and financial modeling
  • Funder and leadership meeting preparation

Payroll & benefits

  • Payroll setup, administration and reconciliation
  • Payroll allocation across grants and programs
  • Benefits planning and implementation
  • Retirement plan and payroll integration
  • Payroll procedures and systems
  • Hiring and compensation cost planning

Special projects

  • Rapid financial and organizational assessments
  • Historical cleanup and accounting reconstruction
  • Capacity-building and new-funding implementation
  • Software, workflow and automation improvements
  • Audit and funder response support
  • Cross-functional financial and operational problem solving

Working together

Built to work with your existing team. FFF can complement your bookkeeper, support your Executive Director, strengthen financial systems and provide experienced CFO-level guidance as your organization grows.

Discuss your organization's needs

Consulting & Training

Expert guidance when your team needs a clear answer or a new skill

FFF Advising provides practical nonprofit accounting guidance and training at $250 per hour. Bring a specific question, a system challenge or a skill your team wants to build. We explain the options, help you make informed decisions and teach processes your staff can use with confidence.

Accounting questions

  • Understanding account balances and entries
  • Income and expense classification
  • Restricted fund tracking questions
  • Review of accounting workflows

QuickBooks training

  • Chart of accounts and class use
  • Bank feeds and reconciliations
  • Customized financial reports
  • Practical monthly close procedures

Financial understanding

  • Reading nonprofit financial statements
  • Understanding cash versus available funds
  • Budget-to-actual report interpretation
  • Program and overhead cost analysis

Grants and allocations

  • Grant tracking methods
  • Payroll and program allocation approaches
  • Grant budget and reporting workflows
  • Documentation of financial procedures

Leadership and board training

  • Financial report orientation
  • Budget and cash flow discussions
  • Financial roles and approval processes
  • Questions to ask during financial review

Defined projects

  • Workflow assessments and recommendations
  • Staff training and accounting handoffs
  • QBO setup and conversion planning
  • Financial models and reporting improvements

Working together

Flexible support for a specific question, training session or defined project.

Separately scoped fixed-fee services

Evaluation
$500
QBO conversion
$2,500
Discuss your organization's needs